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We are searching for an Executive Administrative Assistant for an investment banking organization in Manhattan.
This is a permanent, full time position with a competitive salary and excellent benefits.
Responsibilities
In this position, you will:
Provide administrative support in a complex team environment to a senior group of executives
Coordinate complex, senior-level internal/ external meetings and conference calls
Handle a high volume of phones calls and interact with high level business leaders in a professional and effective manner
Support internal and external managers and clients
Organize and ship literature to clients
Respond and follow up on client requests
Maintain complex and extremely detailed calendars and prioritize meeting requests and related logistics
Coordinate a high volume of domestic and international travel arrangements and process expense reports
Prepare and distribute divisional correspondence, memos, letters, reports, or other documents as requested
Maintain understanding of firm policies and handle certain issues independently
Manage monthly invoices and arrange for payment
On-board new hires; and process new employees, transfers, terminations, etc.
Participate in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees, and group events
Order supplies and keep inventory well-stocked
Requirements
To be considered for this position, you must:
Have excellent interpersonal and communication skills
Pay high attention to detail
Have the ability to maintain high standards despite pressing deadlines
Be able to solve problems quickly and efficiently
Have strong knowledge of general business, corporate, and government cultures
Have the ability to handle highly sensitive, confidential, and non-routine information
Be a self-starter with excellent anticipation, problem solving, and follow up skills
Demonstrate dependability and a sense of urgency about getting results
Demonstrate a high degree of integrity and confidentiality
Have strong organizational skills
Be comfortable working with people at all organizational levels
Be comfortable working in a sometimes hectic, high-pressure environment
Have the ability to display a consistent, professional degree of communication
Be able to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment
Be able to prioritize a variety of time-sensitive tasks
Have excellent judgment, independent thinking, and resourcefulness
Be a team player with a positive attitude
Have the highest degree of integrity, professionalism, diplomacy, and discretion
Education/Experience Needed
BA or BS preferred
Strong proficiency in MS Word, Excel, PowerPoint, and Outlook
5+ years experience preferred
MUST HAVE A STABLE WORK HISTORY
MUST HAVE A FINANCE BACKGROUND
